Attendance software is a key component for management to track and manage the attendance of their employees. The solution helps by allowing the ability to track when an employee comes in and goes out, who was present at any given time and how long they worked. By being able to manage this information in real-time, managers can react more quickly if an issue arises before overtime, sick leave or vacations affect attendance numbers.
One of the key benefits to consider when choosing an attendance system is that it saves time and money. No longer will staff have to spend hours managing attendance themselves as well as measuring their productivity. The gathered data can be analyzed to help employees understand their time off and develop work-life balance strategies—points that cannot be measured by any human device.
● Automates the entire attendance tracking process
Automating the entire attendance tracking process reduces human errors, ensures accuracy, and puts an end to making promises that cannot be kept. With an automated system in place, employees can easily mark their attendance through a mobile or a web app. Some attendance systems come with facial recognition capabilities to validate employee identities whenever they check-in. If you already have a biometric system, it can be integrated with the attendance system too. Once employees mark their attendance, that data will be centralized in the system automatically. If employees accidentally mark their attendance incorrectly, they can submit requests to regularize the entries, and you can set approvals to manage them.
● Works closely with leave and shift tracking systems
The modern HR function is increasingly focused on employee engagement, so it’s vital that this area can be managed more efficiently. Thankfully, many cloud-based solutions are available for managers who have to work with multiple leaves and shift tracking systems. For instance, if employees don’t mark their attendance for a day or two, the system can capture the absences, and employees can then convert that to leave time. Similarly, attendance, leave, and shift scheduling systems can integrate so that managers know which of their team members are available when setting schedules.
● Provides access to a variety of insightful reports
Cloud-based attendance systems collect employee attendance data in one place and convert it into easily-understood summaries that can be viewed anytime, from any location by those who have the correct clearance. For example, a payroll report can give insights into the number of days workers were present in the office, the number of times they were marked on duty, the number of days they were absent, and so on. Likewise, an overtime report can furnish information on the extra hours each of your employees put in. When all these payroll details are in one area, payroll administration becomes straightforward.
● Supports flexible working conditions
An attendance system hosted on the cloud will enable your personnel to work remotely without any worries about their timekeeping records. By using cloud-based applications, personnel will have the ability to record their attendance from any place without worrying about security. For instance, restricting IPs will ensure that they can only log in from a certain IP range. Additionally, if some of your staff are working in a satellite office or your customer’s premises, you can set up geo-restrictions to make sure they can only clock in when they are present at the predetermined location.
● Improves employee productivity
When you have a proper system in place to track employee attendance, negative practices that hinder employee productivity, such as buddy punching and time theft, can be prevented altogether. Because employee working hours are tracked automatically and every hour is counted, employees will become more accountable. And with biometric and facial recognition technologies, your employees cannot punch attendance on behalf of others. Further, as cloud-based attendance systems offer insightful reports, you can keep better track of employee absences.
Cloud-based technology has enabled organizations to keep complete track of employees’ attendance. Once in a while, the managers can check on their attendance by accessing the records from any place.
It helps to increase accountability, productivity, and accountability of the organization.
Cloud-based features have also helped organizations to create more flexible and cost-efficient business models which help them compete in today’s volatile markets.
